Member data with photos and ID documents, contracts by type and term, payments and open items sit in one place, instead of spread across spreadsheets, folders and individual staff memory.
Anyone who falls behind on payment moves automatically into the matching dunning stage, with return-debit fees and a traceable history. The office no longer has to gather payment status by hand before closing the month, and the membership statistics show member counts and contract types by year at a glance.
What ports as-is
- A central member database with photos, ID documents, contracts, payments and open items
- Automatic calculation of contract balance and member status
- The screens the office uses every day: member list and detail, contract and payment entry, open items, renewal and statistics
- Login with roles and permissions, so each person sees only what their role covers
- A query tool for member data, so the office gets an answer without opening a report
What we build for you
- Your own contract types and price rules
- When a reminder fires and what a late fee costs, set to your own rules
- All list values and labels in your club's own wording
- Your own branding on every screen
- Mail templates in your voice
- The move of your existing member records into the new system
- The export format your collections agency requires
